Terms and Conditions

Project Scope   

Selected artists or collectives will be consulted regarding Library location/venue, and flexibility may be required for additions to the performance such as allowing for emcees, Q&A segments, or sharing timeslots with multiple performers.

Timelines / Deadlines

• Artist call out: opens June 24, 2023 
• Applications will be accepted June 17 to July 29, 2023 
• Performances will occur primarily in September, with a few outdoor performances planned in August.  
• Selected applicants will be notified on a continuing basis. 

Artist Stipend Payment 

Payment will be made in accordance with the following schedule: 

Amateur/Emerging Artists: 

• Individuals - $150 + per performance 
• Collectives - $300 + per performance 

Mid-Career/Professional Artists: TBC 

All payments will be made within 30 days after completion of performances. 

Submission Requirements (Instructions)   

Please closely review the following information before you apply. Any application not addressing the following requirements will not be considered. 

1. Full contact information  (name, phone number, and email address) 

2. Biographies – A one paragraph biography for the artist and/or collective (maximum 50 words)  

3. Artist Statement that describes your artistic genre, performance experience and how your application addresses the following selection criteria (maximum 250 words):  

• Impact  
• Appeal to a diverse, all-ages audience  
• Audience engagement / interactivity  
• Artistic Merit  
• Quality / Skill  
• Previous performance experience  
• Feasibility  
• Willingness to remain flexible with regards to location, format and date of performance(s). 
• Willingness to have any photos and/or video recording of performance hosted on calgarylibary.ca and/or Library social channels. 

4. Video – A minimum of two website links to video clips from the past three years of performances featuring the artist / collective. Video must be housed online (YouTube, Vimeo, organization website, etc.) and must remain accessible until September 30, 2023. No download or Dropbox files will be accepted for video submissions. Videos will be judged solely on content and not on production value. For each link, include the following information:  

• Name of performance  
• Date and location of performance  
• Names and titles / roles of all performers in performance  
• 1-2 sentence description of performance  

5. Images – A minimum of two high-resolution digital photos representative of the artist / collective.  For each image, include the following information:  

• Name / content of the photo  
• Date and location of when the photo was taken  
• Names and titles / roles of the all performers in the photo  
• 1-2 sentence description of photo (include photo credit) 

6. References – Two references including name, phone number and email address  

7. Agreement with Terms & Conditions  

Incomplete or late entries will not be accepted.   

All entrants will be notified of the results of the selection process. Please do not call or email about submission status. 

Terms & Conditions  

1. This Call for Applications is open to amateur/emerging and mid-career/professional performing artists and small performing artist collectives according to the following definitions:

• Performing Artist: Someone who creates art or entertainment for an audience. This includes but is not limited to music (instrumental or singing), dance, drama, puppetry, oratory, circus, and magic.  
• Amateur/Emerging Artist: Someone who creates and performs art in a part time, unofficial capacity as a pastime or secondary / tertiary occupation.  
• Professional Artist: Someone who has specialized training in an artistic discipline, is recognized as such by their peers and for whom the creation and performance of their craft is their primary or exclusive occupation.  

2. Artist(s) must be flexible with regards to location, format and date of performance(s). 

3. The Calgary Public Library reserves the right to photograph, film, videotape or otherwise depict performances and to distribute such photographs, film, video or depictions for the purposes of communication of the Program, provided that name recognition is given to the artist and / or collective.  

4. Artists must be comfortable with any virtual performances being made available on the Calgary Public Library YouTube page. 

5. Artists should supply all required instruments or resources, and sound equipment, with the exception of a microphone(s) and speakers for in-person performances (Fender Passport – basic portable sound system).  No additional funds will be provided for any additional AV rentals. 

6. All performances must be appropriate for all ages and family friendly.  

7. Artists will retain ownership, including copyright, title, patent, and intellectual property rights of original content delivered during performances.